Pursuing an administrative executive career path can help you grow professionally in any industry, as most companies require various forms of administrative support to ensure that their business operations are in order. Administrative executives play a critical role in doing a lot of technical and clerical work across organisations and are in high demand due to their technical skills and adaptability.
What does an administrative executive do?
Administrative executives are the backbone of higher-level management. Since most top executives are occupied with several responsibilities, they need administrative executives to assist them in performing management and clerical duties. In this career path, expect to handle a wide variety of duties, such as representing the organisation in meetings and events, maintaining confidentiality for the team, taking important emails and phone calls, and advising other administrative personnel.
Other responsibilities include:
- Communicating and interacting with clients
- Receiving calls, emails, and faxes
- Handling queries from higher executives
- Preparing important documents
- Scheduling and managing appointments
- Maintaining confidentiality for other companies
- Giving administrative advice
What is the career path of an administrative executive?
A career as an administrative executive will enhance your leadership, management, and interpersonal skills. You can expect to do plenty of organisational and technical work that could help you prepare for higher positions in your team. You may also be teamed up with mentors who will give you a variety of tasks across the company.
Working on different assignments can help you familiarise yourself with the industry. You will also get to network with different people by interacting with them for various business deals. Use these opportunities to your advantage and build trust with the company to assure them that you are prepared for bigger responsibilities.
For example, an administrative executive can become a part of the managerial team after years of experience. An administrative executive who is familiar with the company’s industrial work can work with less supervision from other higher executives. With exceptional work experience and skills, you can aim for higher positions with higher job salaries as you learn from this job.
Administrative executive career path
Junior to Mid-level (0-7 years of experience)
Senior-level (8 years or more)
What requirements must you meet to become an administrative executive?
Administrative executives handle many important emails, documents, and queries for their higher executives. The job requires both soft and technical skills, such as:
- Computer literacy: Most documents and emails, will be processed using a computer, hence requiring you to have basic knowledge in using communication software and the Internet.
- Good written and oral communication: Interacting with different clients would require good communication skills. You should be able to thoroughly understand the projects you handle for your company.
- Flexibility and agility: Be flexible to handle unexpected changes in schedules, venues, or other details assigned to you. Be open to suggestions from your higher executives and other employees.
- Collaboration and teamwork: Working well with other employees is a must, as different team members provide different services that the company needs. A good working environment is crucial for both employers and employees.
- Problem-solving skills: Being able to suggest different ways to solve a problem can benefit you, your higher executives, and the company itself. You should be competent enough to handle different problems and look for innovative solutions.
- Organisational skills: Organise and plan everything to avoid unnecessary problems for the company. Be detail-oriented and make sure everything works well.
Having a diploma or relevant work experience in the company’s industry can be a plus, but may not be mandatory. Expertise in the industry can be gained on the job. You can also take on formal learning programs and courses that may give you some background in the industry. If not, you can still learn through mentorship and fulfilling responsibilities for your company.
How to write an administrative executive resume
When writing your resume, remember to highlight relevant educational background, skills, work experience, and what you can offer to the company. Here is an example of a resume for administrative executives:
|Farah Putri Ahmad
Experience: Administrative Assistant at Star and Moon Corporation (2019-2021) – Provided support to higher executives on securing deals related to businesses, scholarships, and other programs that benefit employers, employees, and scholars. Contributions:
Education: Bachelor of Science in Marketing, XYZ University, 2015-2019
You can easily find administrative jobs in the market, as several companies seek professionals in the industry. Most of them require similar transferable skills, while others require specialised skills and relevant work experience in their field.
An administrative executive career path could be a stepping stone to opportunities in different industries. Always include the skills that you have gained from your previous jobs. These will be advantageous in your career journey.
This article is contributed by JobStreet.