You have decided to move on to a different role elsewhere for better career prospects. Perhaps you’ve found a new job, want to freelance or make a career switch. Regardless of your reasons, your next step is to pen that resignation letter. Whether in Singapore, or elsewhere, the resignation letter is proof of your intention to leave the company, which is then officially documented. It is usually a HR policy across most, if not all, firms, as it is professional and ensures a systematic exit process.
So, how do you write a good resignation letter?
1. Express intention to resign
When it comes to a resignation letter, your employer prefers one that is straight to the point. This means you can leave the sugarcoating aside and kick it off with your intention to resign from the respective position you are currently occupying. Perhaps you may have shared your reasons for leaving, via a call or a face-to-face chat . Nonetheless, there’s no need to go into detail about them in this letter.
2. Last day of employment
According to your employment contract, you would know the length of notice you are required to provide should you tender your resignation. Following that, calculate your estimated last day of employment, minus any pending leave which you do not intend to encash. With that, it is still important for your HR to confirm and get back to you on your official last day.
3. Express your gratitude
No matter the length of time you have spent with the company or the experiences you have had, it is always good to express your thanks to your boss and team. This ensures you leave on a positive note and avoid including any critiques or complaints in the letter. Should there be any, you can bring them up to the respective department or during the exit interview with HR.
4. Offer to assist in exit formalities
Since the transition can be hectic, especially during a busy period, it is vital that you take a proactive role in assisting in all exit processes and formalities. They may include anything from detailed handovers, filing and project completion to exit interviews. You may also offer to train a replacement should they be able to hire one before you leave the company.
5. Provide your contact information
Even as you leave, maintaining a connection with the company is key, especially with your boss as it will go a long way in the future. Perhaps your boss has moved on to a different organisation and has a vacancy he/she thinks you’d excel in, or you need a job change sometime in the future and want to return to the organisation. You can stay connected by providing your contact information, such as your handphone number, email address and LinkedIn profile.
Can your employer reject your resignation letter in Singapore?
According to the Employment Act in Singapore, as long as employees intend to resign, either with notice or compensation with salary in lieu, the employer cannot prevent them from leaving the job.
Resignation letter sample
Here’s a quick sample for your reference. The aim is to make it short and succinct.
[Date of tender]
Dear [name of boss],
Please accept this letter as a formal notice of my resignation from my position as [your current vocation] from the [department you are part of]. My last day of employment will be [estimated last day].
It has been a pleasure working with you and the team for [duration of employment]. I have had a fantastic experience here, a highlight of which is [any notable accomplishment you are grateful for].
Before I leave, I would like to assist you with the transition of my duties to a respective team member. I can also help the department source for a replacement, whom I will be happy to train and ensure there is a proper handover of tasks and responsibilities. Also, please let me know how else I can assist you in the exit processes.
Thank you once again for having me as part of your team. I wish you and the staff all the best, and I look forward to keeping in touch. You can email me at [email] or contact me directly at [handphone number].